Another big week for changes on the Karia Platform this week

Vehicle Pricing your way just got a whole lot easier 🏷️

We know that every dealership has its own rhythm. Some of you like to start with the bottom-line Drive Away price, while others prefer to build up from the Net Vehicle Price. Until now, switching between the two often meant reaching for a calculator or an external spreadsheet.

We’ve ditched the manual math. You can now toggle between pricing methods directly within the Sales & Origination tool, letting you quote exactly how you work.

What’s new in the Vehicle Pricing section:

• Calculation Mode: Choose between "Drive Away Price" or "Net Vehicle Price" as your starting point. The tool will automatically handle the conversions for you.

• Manual Mode: Need total control? Switch to manual mode to override calculations and enter your specific figures instantly.

• Streamlined Workflow: No more jumping between tabs or tools—everything stays inside your quote.

This update is all about saving you those extra few minutes on every deal so you can focus on your customers instead of your calculator. Give it a spin on your next quote!

Finance Products just got a whole lot smarter 💸

We know that manual data entry is the enemy of a productive afternoon. That’s why we’ve updated Finance Products to handle the heavy lifting for you.

Instead of typing the same values over and over, you can now create presets for your most-used financiers. This update is all about speed and accuracy, allowing you to breeze through quotes without the repetitive manual entry.

What’s new in your Quoting Tool:

• Presets for speed: Set up your preferred Finance Providers and create specific Finance Products under each. You can pre-fill commonly used values so they’re ready when you are.

• New "Products Mode": The Finance Details section now features a toggle. Just select your financier and a preset product, and watch the fields auto-populate instantly.

• Unlimited flexibility: Create as many products as you need to cover every scenario, ensuring you always have the right data at your fingertips.

• Manual Mode is still here: If you need to handle a unique case, you can switch back to the original manual flow at any time—no changes to your existing process.

Ready to save some time? Head over to your settings to start building your Finance Product library and get back to closing deals faster!

This week is another big one at Karia, we've added more efficiencies to the platform and more oversight for you!

Never miss a beat with financier payment monitoring 💸

You can now see a new item under the monitoring tab called Pending Financier Payments this new menu item gives you more visibility into all pending/missed payments that may need to be made to the financier so you can go in and make those payments or update those records.

Unlock your data with Developer Access 🚀

We've been testing this one in beta for a while, and we're officially ready to open the doors! Organisation owners can now enable API access, making it easier than ever to get your systems talking to Karia.

Here’s what you can do with the new Developer Access:

• Custom API Keys: Create keys tailored to your specific needs. You can set custom names, define scopes, and set expiry dates to keep things secure.

• Role-Based Security: Your API keys are smart. They’ll never have more power than you do. For example, if you’re a "Read-Only" user, your API key can’t perform "Admin" actions—even if you check every permission box during setup.

• Full Control: Instantly revoke keys whenever you need to, putting you in total command of your data flow.

Ready to start building? Head over to your user settings to grab your first key and get started.

Give your quotes a name

Keeping track of your quotes just got a whole lot easier. You can now give every quote a custom name, making it a breeze to organise your workflow and find exactly what you’re looking for in seconds.

Whether you want to label a quote by a specific project, a client nickname, or a priority level, the power is in your hands. You’ll find the new rename tool waiting for you right in the quote tables and within the quote form itself.

How it works:

• Personalise it: Click the pencil icon next to the quote name field to type in a name that makes sense to you.

• Let us handle it: Feeling a bit of writer's block? Simply click the 'use auto-generate name' button. We’ll instantly create a name for you based on the vehicle details.

All your quotes, all in one place

We’ve introduced a dedicated Quotes menu within your Deal summary to help you manage and compare your quotes.

Here’s what’s new in your Deal view:

• The new Quotes menu: We’ve added a dedicated space where every quote for a deal lives in one centralised table. No more digging through different screens. Just a clear, high-level view of every quote at a glance.

• Quick Summary side sheet: Need the details without leaving the page? Click any quote to slide out a summary. It pulls in everything that matters, pricing, vehicle specs, finance details, and FBT.

Building this table was all about visibility. Now you can see the full picture and get the data you need without ever having to leave the deal for the dedicated quote page.

A Better Asset Import Experience is Here

We’ve completely refreshed the Asset Import experience to make it faster, clearer, and far easier to use from start to finish.

Here’s what’s new:

• A cleaner, more user-friendly layout makes the import process easier to follow.

• Improved step-by-step guidance helps users complete tasks with more confidence.

• Better form checks catch missing or incorrect details earlier, with clearer prompts.

• Faster, smoother flow reduces back-and-forth and helps users finish imports more efficiently.

• Overall experience feels more reliable and easier to use in everyday work.

Fixes & Improvement  

• Fixed an Error state when navigating to a pay screen from a reimbursement flow

Fleet-level FBT at a glance

Previously, you had to manually track which FBT Reports were generated and which were still pending. We've simplified that process entirely.

With the new Fleet-level FBT page, you can see exactly which reports are in progress, issued, or missing - all in one place. No more guesswork or juggling spreadsheets.

Flexible recurring dates

We noticed that if a recurring transaction was activated later than planned, the first deduction could be missed, and there was no easy way to fix it post-approval.

You can now edit the start date for recurring transactions even after they've been approved. This ensures your deductions stay on track, even if the timing shifts.

Workspace settings

Introducing the new Workspace settings page, accessible in the novated workspace in the sidebar. The General workspace settings page covers Billing & Invoicing which hosts the Overdue Invoice form used to control automatic reminder behaviour for the workspace.

Overdue invoice settings (workspace)

In Workspace Settings → Billing & Invoicing, teams can configure automatic overdue invoice reminders:

• Master control: Turn automatic overdue reminders on or off for the workspace.

• Reminder schedule: Configure a first reminder (required when reminders are on), plus optional second and final reminders. Each uses a number of days after the due date.

• Saving: Changes go through a confirmation step before persisting.

• Settings apply to payroll invoices and that one-off invoices are excluded for automatic send outs. only invoices created after settings are saved follow the new schedule, while existing invoices keep their original schedule. Invoices created while the feature is off do not get reminders scheduled.

Overdue Reminders Automatic vs Manual

Chasing payments shouldn't be a full-time job. We’ve added two new ways to manage overdue invoices directly from your workspace:

Set it and forget it (Automatic)
Go to your workspace settings (mentioned above) to enable automatic reminders. Once turned on, we’ll handle the follow-up for you by sending emails based on your schedule.

Take control when you need to (Manual)
To send a reminder manually, go to your Invoice Table, open the Actions menu on any overdue invoice, and select Send overdue email.

Fixes and Improvements

• Fixed an issue where importing an asset for an existing driver with a new employer would cause the import to fail

This week we have been focusing on some quick wins based of the customer feedback. So let the feedback continue so we can focus on what will help you manage assets better!

Features FBT

The FBT year has just ended and you can start generating your FBT Reports and get them out to your employers.

Karia's FBT Reports provide a clear, step-by-step breakdown of how every value was reached, so you can walk through the numbers with your employers with confidence.

VIN Confidence Level

On the asset overview page, you are able to update asset details by VIN. However, in some cases we are not sure the data for a VIN is accurate. In such cases, you will be able to verify and edit the asset details manually.

Invoice Allocations on Invoice Transactions

Currently, on invoice details page we can see which transactions were responsible for the payment of the invoice however, what was missing was to view which invoices are paid from the company transactions view

This feature fixes that. Now you can go to any transaction which is of type "Invoice Payment" and in the side sheet you can see all invoices where the funds belonging to the transaction were allocated. This is quite helpful in cases where a single transaction was allocated to multiple invoices.

Additional Supporting Documents on Transactions

Currently, once a transaction has been sent for approval no further supporting documents can be added to it. However, we have now uplifted the flow so that at any point of time you can upload up to 3 supporting documents for a transaction

Primary document can not be modified or updated post creation so do ensure that is the correct receipt that needs to be reimbursed or processed

Updating transaction date for reimbursements

While transaction data is generally immutable, we will be allowing some of the fields to be updated in case of incorrect scans or user errors. For this release, moving forward transaction date for reimbursements only can be updated

From the fleet transactions side sheet, click on 'View Transaction' and in the details you will see a pencil icon which can be used to trigger the update flow

This is an admin level feature so you need to have appropriate level of access before updating it

EV Home Charging Rate

From 1 April 2026, the EV Home Charging Rate has increased to 5.47 cents per km and all new quotes generated in the Sales & Origination tool using the Power ATO method will apply the updated rate.

Cross-Org Data Sharing

For those companies with complex organisation structures, we've added a new beta feature that will allow you to export some data between them, As of today while in beta it is just for when you are exporting/sending a Deal to the novated fleet workspace. If you are the organisation owner you can enable this and configure which way you may want to export.

Manage data sharing across your organisation hierarchy.

• Send to child organisations - Makes your data available for child organisations to import.

• Receive from parent organisation - Allows this organisation to import data shared by its parent.

Fixes and Improvements

• Fixed an edge case when navigating after creating a one-off invoice for an employer the query state wasn't being reset correctly when removing the pre-selected employer when refreshing.

• Fixed odometer not showing a correct error message on asset import.

• Fixed the cancel button not working correctly when creating a transaction.

• Fixed the asset-level transaction table pagination and ensured the page stays scrollable when advanced filters are open.

• Fixed an edge case when asset imports would fail due to long name characters.

Welcome to another changelog! We’ve spent the last few weeks polishing the platform to keep everything running smoothly. This update brings a handy new feature along with a performance boost and a bug fix. Let’s dive in!

Features Asset Invoices Table

This has been a highly requested feature, and we’re excited to share that you can now view all invoices for a specific asset. Just head to the Asset Overview and check under the Invoices menu to see everything in one place.

Fixes and Improvements

• General performance fix

• Fixed an edge case that occasionally showed an error when heading to the "Review" screen after you've updated a transaction.

A smaller feature release this week, but jammed packed with bug fixes and improvements

Features VIN to Registration Lookup

For assets with missing registration, you are now able to lookup registration numbers by VIN!

Update Payroll Group Name

In this week's release, we've also added the ability to update payroll group names so you can make it easier to distinguish between all of your payroll groups.

Banking Reports

You can now download Kobble transactions directly from the portal in CSV format.
The export is currently kept fairly lean, but we would love to hear your feedback on the columns you usually work with and what else you’d like to see included in the report.
Please note that this export doesn’t include any Karia ledger-related information, as it is a direct data dump from our banking partner.

Fixes and Improvements

• Fix date picker on create new fuel card page.

• Fixed an edge case when creating a one-off payroll invoice, no assets are found

• Fix the number of doors field on create new asset page.

• Fixed updated vehicle details not syncing correctly between the asset overview page and the Novated Driver App.

• Fixed an edge case where changing an asset’s payroll cycle was blocked for drivers with multiple assets. You can now change the payroll cycle when the driver has only one active, paused, or reconciling asset and any other assets are closed. When you import a new asset for a driver who already has an asset, the new asset must use the same payroll frequency as the existing one.

We’re back with another changelog! This time, it’s mainly about dashboards - featuring major enhancements and improvements across the entire platform.

This release brings a powerful set of updates focused on how data is visualised and presented to users, making it easier than ever to surface meaningful insights at a glance. We will be adding more in the coming future so reach out to us if you have any feedback on what you would like to see next!

Dashboards

This release we've focused on tidying up our existing one in novated, while also adding a "My Dashboard" for individual assignees in the sales side - this should help give you some insight on where things are and what to action next.

Sales

You can now see your current MTD compared to previous months, along with Last 30, 60 or 90 days.

This will give you breakdown of your commission (value and percentage), and Net Amount Financed along with what deals need a follow up and many more breakdowns! Check it out in the platform.

Novated

From novated side we have added Finance & Transaction related metrics. While most of them are quite straightforward, we would like to stress primarily on Lease Management Collected(see below).

Lease Management Collected - The figure you see for a month is actual money collected as part of paid invoices for that month and can be safely moved out of your Karia bank account. This has been a much awaited metric and has been requested by quite a few clients.

Employer Invoices

We've surfaced a view to see all invoices for when you are in the employer context.

Fuel Transactions

This release introduces a new Karia-format fuel transaction template, making it easier to prepare and upload fuel data into the platform. Simply use our standardised template, paste in your transaction data, and upload it directly into Karia. The template is designed to support a wide range of fuel card scenarios, particularly for providers working with multiple fuel card providers.

If you’d like to start using the feature, get in touch with us and we’ll walk you through the process step by step.

Fixes and Improvements

• Improved Asset related transaction filtering: you can now properly search your asset transactions, as well as filter by transaction status, type and date range.

• Fixed an edge case when driveaway price was not provided the page would not load.

We are back with the first changelog of 2026, We've been hard at work at some big features in the background which you will see over the coming months. Let's get right back into it and see what's been worked on.

NPP Payouts for realtime payments

We have now introduced NPP payouts to enable real‑time settlement. This will allow you to move money out of your account within seconds allowing for a more flexible way of managing your funds.

It can be used for all payout types i.e. reimbursements, BDX payments, and standard one off payouts.

This capability is available on request and incurs an additional cost. Please contact us to discuss pricing and have it enabled.

Privacy Mode

You can now toggle hiding sensitive figures in the platform, you can now toggle between hiding and showing these values.

Deal Filtering

We've been listening to your feedback for the sales side, we are working on more features and improvements, keep your eyes peeled for more in the future. You can now filter easily in the platform on deals.

Invoice Details Page

We've added a dedicated invoice details page that shows you everything about an invoice - document, type, amount paid, pending status, and more. The real power is being able to trace each invoice back to the company transaction that created it.

This works for both automatically reconciled and manually adjusted invoices, so you can see exactly how a payment was allocated (like linking it to an unclassified transaction or reallocating an overpaid amount to a different invoice).

Imagin studio configuration through vehicle details

You can now view and configure the image for the driver's vehicle all from within the asset overview.

Simply go to the Vehicle tab and click reveal. If the selected image isn't quite right, you can edit it using the built-in editor to choose a more accurate model. Your changes sync to the Novated Driver App, giving drivers a more personalized experience.

Rego renewal date and vehicle rego card

You can also now view and edit the vehicle registration details on the asset overview under the Vehicles tab to keep your data up to date.

Autograb vehicle details now populate automatically

Vehicle searches via Autograb now correctly populate body type, transmission type, and fuel type in your quote forms.

We've mapped Autograb data directly to Karia so you get complete, accurate vehicle details every time no manual corrections needed.

Bug fixes and general improvements

• Added additional audit and tracking logs to monitor the fleet

• Update dashboard metric to show accurate reimbursements raised via the Novated Driver App

• Can now decline a transaction with no eligible line items

• Improvement: Allow for Xero Exports to go back greater then 3 months from todays date.

• Improvement: All Lease Account reports are stored and accessible at anytime on an Asset Once generated.

• Improvement: Users can now filter by transaction type on fleet transactions page.

• Improvement: Ability to update employer details in sales.

• Improvement: ABA invoice handling: distinct invoices to prevent duplicates.

• Improvement: Invoice cancellation: restrictions and correct partial‑payment handling.

• Improvement: Employer/asset management refinements: filtering/search and table filtering.

• Fix: The Quote Summary card occasionally not updating is now fixed.

• Fix: Sidebar now remembers your last state when refreshing e.g if it's collapsed and you refresh it will now stay collapsed on a reload.

• Fixed an edge case when some drive away price was not populated and sent over.

• Fix: Newly created payroll group in asset import not showing in the payroll group selection dropdown is now fixed.